Difference between revisions of "Nov 3-5, 2009 Calorimetry Backup"

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'''<font color=red>BCAL Fabrication Readiness Review</font>'''
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'''<font color=red>BCAL Fabrication Readiness Review BACKUP</font>'''
  
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* ESNET and EVO session
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== Review Check List ==
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* Phone only if requested:
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The goal of the Barrel Calorimeter Readiness Review is to assess whether the University of Regina is ready to begin production of the fabrication of the Hall D barrel calorimeter modules. Specifically the following questions need to be examined:
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** +1-800-377-8846 : US
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** +1-888-276-7715 : Canada
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** +1-302-709-8424 : International
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** then enter participant code: 77438230# (remember the "#"). Phone line by request only.
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=Topics/Issues that need discussion/resolution=
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# Environment
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# schedule, revision of any milestones based on present projections
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## General
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# shipping
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##* Are the MSDS information sheets available for all products used during production?
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## handling of crates/number of crates to build
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##* What support do you get from university EH&S services?
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## timing of shipments including considerations of winter weather
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## Fibers
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# Lessons learned from construction prototype
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##* Is the lighting and handling of the fibers performed in accordance with the recommendations by Kuraray?
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# Training of personnel, especially transitions between work periods
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##* Is the storage of fibers such that damage will be minized before and during fabrication?
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# testing
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## Lead
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# Billing and invoicing guidelines
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##* Are proper procedures taken to minimize worker exposure to lead during handling?
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# JLab:
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##* Is the storing and handling organized to minimize any deformations or kinks of the swaged lead?
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## Information/feedback required from JLab?
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# Procedures:
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## Plan for storage space at JLab for completed modules
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## Are all procedures for handling, sorting and testing fibers documented?
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## Plan at JLab for testing of finished modules?
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## Are all procedures for handling, swaging and storing lead sheets documented?
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## Are all procedures for assembling the lead/fiber matrix documented?
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## Guidance should be given for each of the steps in the fabrication procedure for ease of estimating completion times.
 +
# Training:
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## What are the training procedures for first-time workers in each of the areas where they will work?
 +
## How is this documented?
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# Acceptance Testing
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## Fibers
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##* Are the testing procedures clearly defined?
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##* Is the criteria for rejecting fibers to be used in the matrix clearly specified?
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##* How are the fibers selected for use in a given module?
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##* How is the origin, i.e. fiber batch number, traced to each module?
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## Lead
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##* How are the dimension tolerances checked on lead sheets?
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##* How is the cleanliness of the lead assessed?
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##* Is the handling the lead minimized, so as to avoid possible damage to the lead?
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## Machined parts
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##* What acceptance will be performed to verify dimensional tolerances of all features of the Al front and base plates?
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## Matrix
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##* How often are horizontal deviations measured? (every layer?)
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##* How often are transverse deviations measured? (every layer?)
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##* How often are vertical deviations measured? (between pressing?)
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##* Which measurements, and what frequency is planned for dimensions of the matrix during stacking?
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##* What documentation is recorded after each layer is added?
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# Recovery Procedures
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## What are the procedures for reporting an anomally in measurements during the stacking?
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## What are the procedures for rectifying any problems encountered during stacking? Is this documented?
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# Acceptance Testing of Machined module
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## How are the dimensions checked and verified against drawings?
 +
## How is the light transmission measured for a completed module?
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## How is the uniformity of transmission determined?
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## What criteria are used to accept a completed module before shipment?
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## How are the modules going to be checked with cosmic-rays?
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## How many modules will be tested with cosmics?
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# Tracking
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## Are all travelers specified for the project?
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## What information is recorded for the fibers?
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## What information is recorded for the lead?
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## What information is recorded during matrix fabrication? How may for each layer?
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# Schedule
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## How is the schedule tracked?
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## Note: Time for completion of a module should be revisited after completion of the first two production modules.
 +
# Reporting
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## Is the reporting chain to the project clear?
  
 
== Contract Requirements ==
 
== Contract Requirements ==
Line 44: Line 83:
 
===Tracking ===
 
===Tracking ===
 
The vendor must keep a record (travelers) of all raw materials and inspections that are used in the construction of each module, and document the procedures followed during fabrication.
 
The vendor must keep a record (travelers) of all raw materials and inspections that are used in the construction of each module, and document the procedures followed during fabrication.
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= Documents to Review=
 
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# [http://web.me.com/zisis/bcal Regina Bcal Web Page]
 
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# [http://web.me.com/zisis/bcal_reports Bcal Fabrication Reports]
 
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= Tentative Agenda =
 
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== Itineraries (Note: Regina is one hour behind of Newport News)==
 
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# Elton Smith and Tim Whitlatch:
 
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## Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
 
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## Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
 
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# Bruce Lenzer and Michael Martin:
 
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## Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
 
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## Depart: DL flight 3622 Thu Nov 5 at 06:53 AM
 
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== Tuesday Nov 3 ==
 
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== Wednesday Nov 4 (Regina times, JLab is one hour later) ==
 
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=== 8:30 Arrival===
 
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=== 9:00  Tour ===
 
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# Lead swaging
 
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# Fiber sorting
 
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# Fiber testing
 
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# Matrix assembly
 
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=== 10:00- 12:00 Discussion ===
 
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# Status of project
 
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# Lessons learned from construction prototype
 
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# Training of personnel, especially transitions between work periods
 
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# Testing
 
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## Fibers
 
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## lead
 
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## matrix
 
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# Shipping
 
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## storage requirements at Regina and JLab
 
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## handling of crates/number of crates to build
 
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## timing of shipments including considerations of winter weather
 
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# Schedule
 
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## Official schedule and tracking
 
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=== 12:00 lunch ===
 
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=== 2:00 Contract Requirements ===
 
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# Final Construction Plan
 
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# Final Acceptance Test Plan
 
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# Quality Assurance Plan
 
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# Schedule
 
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# Billing and invoicing guidelines
 
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== Thursday Nov 5 ==
 

Latest revision as of 18:13, 30 October 2009

BCAL Fabrication Readiness Review BACKUP

Review Check List

The goal of the Barrel Calorimeter Readiness Review is to assess whether the University of Regina is ready to begin production of the fabrication of the Hall D barrel calorimeter modules. Specifically the following questions need to be examined:

  1. Environment
    1. General
      • Are the MSDS information sheets available for all products used during production?
      • What support do you get from university EH&S services?
    2. Fibers
      • Is the lighting and handling of the fibers performed in accordance with the recommendations by Kuraray?
      • Is the storage of fibers such that damage will be minized before and during fabrication?
    3. Lead
      • Are proper procedures taken to minimize worker exposure to lead during handling?
      • Is the storing and handling organized to minimize any deformations or kinks of the swaged lead?
  2. Procedures:
    1. Are all procedures for handling, sorting and testing fibers documented?
    2. Are all procedures for handling, swaging and storing lead sheets documented?
    3. Are all procedures for assembling the lead/fiber matrix documented?
    4. Guidance should be given for each of the steps in the fabrication procedure for ease of estimating completion times.
  3. Training:
    1. What are the training procedures for first-time workers in each of the areas where they will work?
    2. How is this documented?
  4. Acceptance Testing
    1. Fibers
      • Are the testing procedures clearly defined?
      • Is the criteria for rejecting fibers to be used in the matrix clearly specified?
      • How are the fibers selected for use in a given module?
      • How is the origin, i.e. fiber batch number, traced to each module?
    2. Lead
      • How are the dimension tolerances checked on lead sheets?
      • How is the cleanliness of the lead assessed?
      • Is the handling the lead minimized, so as to avoid possible damage to the lead?
    3. Machined parts
      • What acceptance will be performed to verify dimensional tolerances of all features of the Al front and base plates?
    4. Matrix
      • How often are horizontal deviations measured? (every layer?)
      • How often are transverse deviations measured? (every layer?)
      • How often are vertical deviations measured? (between pressing?)
      • Which measurements, and what frequency is planned for dimensions of the matrix during stacking?
      • What documentation is recorded after each layer is added?
  5. Recovery Procedures
    1. What are the procedures for reporting an anomally in measurements during the stacking?
    2. What are the procedures for rectifying any problems encountered during stacking? Is this documented?
  6. Acceptance Testing of Machined module
    1. How are the dimensions checked and verified against drawings?
    2. How is the light transmission measured for a completed module?
    3. How is the uniformity of transmission determined?
    4. What criteria are used to accept a completed module before shipment?
    5. How are the modules going to be checked with cosmic-rays?
    6. How many modules will be tested with cosmics?
  7. Tracking
    1. Are all travelers specified for the project?
    2. What information is recorded for the fibers?
    3. What information is recorded for the lead?
    4. What information is recorded during matrix fabrication? How may for each layer?
  8. Schedule
    1. How is the schedule tracked?
    2. Note: Time for completion of a module should be revisited after completion of the first two production modules.
  9. Reporting
    1. Is the reporting chain to the project clear?

Contract Requirements

  1. Final Construction Plan
  2. Final Acceptance Test Plan
  3. Quality Assurance Plan.

Testing and Tracking: Section 5 of the Statement of Work

Testing

The vendor shall include a draft Acceptance Test Plan with their contract proposal with the final plan to be formally approved by JLab at the Readiness Review. The following items must be included:

  1. Acceptance of lead sheets upon receipt
  2. Acceptance of fibers upon receipt
  3. Acceptance of swaged lead sheets
  4. Acceptance of fibers during sorting
  5. Dimensional tests of aluminum base plates
  6. Dimensional tests of lead-scintillation matrix during stacking
  7. Acceptance of completed modules based on the following criteria:
    1. Dimensional testing of modules after machining
    2. Measurement of light transmission of completed modules.
    3. Determination of the uniformity of transmission across the face of the BCAL module, e.g. digital photos showing the number of damaged fibers.
  8. Measurements of the response of a sample of completed modules to cosmic rays.

Tracking

The vendor must keep a record (travelers) of all raw materials and inspections that are used in the construction of each module, and document the procedures followed during fabrication.

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