Difference between revisions of "Feb 19,2013 Readout"
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##* Proforma invoices from Hamamatsu were included into the box for reference | ##* Proforma invoices from Hamamatsu were included into the box for reference | ||
##* Fedex requires one to check a reason given for shipment. Options include: commercial, sample, gift, return and repair, personal use, personal effects. | ##* Fedex requires one to check a reason given for shipment. Options include: commercial, sample, gift, return and repair, personal use, personal effects. | ||
− | ##* No option seemed suited and we checked commercial. The commercial option did not allow a proforma invoice to be used and automatically printed the commercial invoice | + | ##* Will: Is there an 'other' option, or a possibility to add a comment. Mike does not find an option for either. |
+ | ##* No option seemed suited and we checked commercial for the trial shipment on Friday. The commercial option did not allow a proforma invoice to be used and automatically printed the commercial invoice. | ||
##* No insurance coverage is included. Mike said that JLab is not allowed to add insurance for shipments. | ##* No insurance coverage is included. Mike said that JLab is not allowed to add insurance for shipments. | ||
##* Fedex will also not make door-to-door deliveries for packages valued at more than $25k. They will only deliver to the airport. | ##* Fedex will also not make door-to-door deliveries for packages valued at more than $25k. They will only deliver to the airport. | ||
+ | ##* The shipment was held till further discussion with USM | ||
## USM experience | ## USM experience | ||
##* All shipments have been delivered to the airport, where they were picked up by a custom broker | ##* All shipments have been delivered to the airport, where they were picked up by a custom broker | ||
##* According to Francisco, shipments from Hamamatsu to Chile were not insured. Only the shipments from USM to JLab were insured. | ##* According to Francisco, shipments from Hamamatsu to Chile were not insured. Only the shipments from USM to JLab were insured. | ||
+ | ## Discussion | ||
+ | ##* Will: Suggests to use the 'return and repair' shipping option | ||
+ | ##* USM will find out how the insurance was handled. | ||
+ | ##* The copy of the 'proforma' invoice printed by Jlab was off the web site. Will requested that we get a version of the actual invoice so they can review it in Chile. | ||
+ | ##* It was agreed that we should insure the package and that the full value be declared. | ||
+ | ##* Alam: A person from customs has suggested that a custom 'proforma' invoice the developed by JLab. Elton: The invoices are printed automatically by the system and there is no room for customization. | ||
# Shipment of non-conforming light guides | # Shipment of non-conforming light guides | ||
#* Package has been in customs in Santiago since 2/2. | #* Package has been in customs in Santiago since 2/2. | ||
#* Contracted custom broker was traveling to Santiago to pick up package today. [Note added: According to Fedex, the shipment was picked up today.] | #* Contracted custom broker was traveling to Santiago to pick up package today. [Note added: According to Fedex, the shipment was picked up today.] | ||
+ | #* We discussed how the light guides could be cut back to fit out requirements. | ||
+ | #* Elton suggested cutting off the base (reducing the length) might be a possibility | ||
+ | #* Will suggested polishing all four sides to reduce dimensions. | ||
+ | #* The non-conforming guides that are in route will be examined to determine the easiest method to bring them back into conformance. | ||
+ | #* Elton will get a list of the non-conforming guides to date. | ||
+ | #* Will: The UVT material is running out. More can be obtained but it will likely take a couple of months. | ||
# Other | # Other |
Latest revision as of 14:39, 19 February 2013
Teleconference Time: 11:00 a.m. EST
- ESNET (Number is 8542553) and EVO session (GlueX Calorimetry meeting room)
- Phone connection only upon request.
- +1-866-740-1260 : US and Canada
- +1-303-248-0285 : International
- then use participant code: 3421244# (the # is needed when using the phone)
- OR from www.readytalk.com type access code 3421244 into "join a meeting" without the # (you need java plugin)
Contents
Participant Direct Lines
- JLab Phone: in CC F326 is 757-269-6460 (usual room)
- JLab Phone in CC L207 is 757-269-7084
- Phone in the Regina Videoconference Suite is 306-585-4204
- Athens Phone: in Christina's office is 011-30-210-727-6947
Items for followup from previous meeting
- SiPMs
-
Elton to e-mail Hamamatsu regarding shipment of 360 MPPCs to inquire status.
-
- Testing
-
Take special runs to understand the nature of the "reflected" pulse (Elton and Shaun)
-
Presentations from recent meetings
Tentative Agenda
- Announcements
- Review of Action Items
- USM
- Discussion regarding shipments and other contractual items
- Other
Minutes
Attending: Elton, Yi, Mike Gelhaar by phone (JLab); Will, Hayk, Alam, calls to Francisco (USM)
- Announcements
- Review of Action Items
- Discussion regarding shipments and other contractual items
- Summary so far (Elton)
- Hammatsu shipped 360 units in one box and the extra 10 units in a separate box.
- At JLab the sensors were consolidated into the box with 360 units.
- Proforma invoices from Hamamatsu were included into the box for reference
- Fedex requires one to check a reason given for shipment. Options include: commercial, sample, gift, return and repair, personal use, personal effects.
- Will: Is there an 'other' option, or a possibility to add a comment. Mike does not find an option for either.
- No option seemed suited and we checked commercial for the trial shipment on Friday. The commercial option did not allow a proforma invoice to be used and automatically printed the commercial invoice.
- No insurance coverage is included. Mike said that JLab is not allowed to add insurance for shipments.
- Fedex will also not make door-to-door deliveries for packages valued at more than $25k. They will only deliver to the airport.
- The shipment was held till further discussion with USM
- USM experience
- All shipments have been delivered to the airport, where they were picked up by a custom broker
- According to Francisco, shipments from Hamamatsu to Chile were not insured. Only the shipments from USM to JLab were insured.
- Discussion
- Will: Suggests to use the 'return and repair' shipping option
- USM will find out how the insurance was handled.
- The copy of the 'proforma' invoice printed by Jlab was off the web site. Will requested that we get a version of the actual invoice so they can review it in Chile.
- It was agreed that we should insure the package and that the full value be declared.
- Alam: A person from customs has suggested that a custom 'proforma' invoice the developed by JLab. Elton: The invoices are printed automatically by the system and there is no room for customization.
- Summary so far (Elton)
- Shipment of non-conforming light guides
- Package has been in customs in Santiago since 2/2.
- Contracted custom broker was traveling to Santiago to pick up package today. [Note added: According to Fedex, the shipment was picked up today.]
- We discussed how the light guides could be cut back to fit out requirements.
- Elton suggested cutting off the base (reducing the length) might be a possibility
- Will suggested polishing all four sides to reduce dimensions.
- The non-conforming guides that are in route will be examined to determine the easiest method to bring them back into conformance.
- Elton will get a list of the non-conforming guides to date.
- Will: The UVT material is running out. More can be obtained but it will likely take a couple of months.
- Other