Difference between revisions of "FCAL Fabrication Readiness Review"

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'''<font color=red size=3>***DRAFT*** FCAL Fabrication Readiness Review ***DRAFT***</font>'''
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'''<font color=red size=3> FCAL Fabrication Readiness Review </font>'''
  
 
* ESNET and EVO session
 
* ESNET and EVO session
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= Venue =
 
= Venue =
 
* '''[http://dustbunny.physics.indiana.edu/index.shtml Indiana University Physics Department]'''
 
* '''[http://dustbunny.physics.indiana.edu/index.shtml Indiana University Physics Department]'''
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* ''<font color=green>Note: Indiana is one hour behind of Newport News</font>''
 
  
 
= Topics/Issues that need discussion/resolution =
 
= Topics/Issues that need discussion/resolution =
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= Documents to Review=
 
= Documents to Review=
 
# Provide links to relevant documentation
 
# Provide links to relevant documentation
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#.........
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# [http://www.jlab.org/Hall-D/procurements/fcal_indiana/contract Contract Documentation] (needs password)
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# [[FCAL Readiness Review Backup]]
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# [[FCAL Construction Readiness Review Checklist]]
 +
# Suggested backup for billing (Matt to generate the May monthly report for an ongoing project for feedback from JLab).
 +
 
 +
=Review Report=
 +
# [https://halldweb.jlab.org/doc-private/DocDB/ShowDocument?docid=1637 FCAL Fabrication Readiness Review Report GlueX-doc-1637]
  
 
= JLab Participants and schedules=
 
= JLab Participants and schedules=
 
* Elton Smith (Hall D contact for FCAL)
 
* Elton Smith (Hall D contact for FCAL)
 
* Tim Whitlatch (Hall D mechanical engineer)
 
* Tim Whitlatch (Hall D mechanical engineer)
−
* Fernando Barbosa (Hall D electrical engineer)
 
 
* Eugene Chudakov (Hall D group leader)
 
* Eugene Chudakov (Hall D group leader)
 
* Bruce Lenzer (JLab ESH&Q)
 
* Bruce Lenzer (JLab ESH&Q)
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= Tentative Agenda =
 
= Tentative Agenda =
  
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== Wednesday June 23 (Dates tentative) ==
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== Wednesday June 23 ==
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* Arrival Indianapolis (early evening)
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* Arrival Indianapolis:
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* Arrival hotel Bloomington (1.5 hours later)
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** Flights:
 +
*** US 2485:  PHF / CLT:
 +
*** US 3661:  CLT / IND: arrive 1:29 pm Indianapolis
 +
* Car Rental at Indianapolis Airport
 +
* Arrival in Bloomington
 +
** [http://www.bloomingtonhamptoninn.com Hampton Inn]
 +
* Getting to Campus:
 +
** [http://www.indiana.edu/%7Eiubphys/resources/map.shtml Directions to Swain Hall West]
 +
** Parking in the Henderson Parking Garage.  This is the shaded "P" above the word "Atwater" on the lower part of the inset map linked above.
 +
** Meet in Swain West 262
 +
* '''16:30 - Arrival'''
 +
* '''17:00 - Tour of Facilities'''
 +
* Dinner at a local restaurant
  
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== Thursday, June 24 (Dates tentative) ==
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== Thursday, June 24 ==
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<font color=purple>Directions to</font> [University];  Campus Map [[IU_map]]
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<font color=purple>Parking information ? </font>
+
  
−
'''08:15 - Arrival'''
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* Notes: We should have an update on the status of the Cockcroft-Walton bases somewhere. If all goes well, could fit it in after lunch before closeout.
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'''08:30 - Project Presentation and Discussion ***DRAFT DRAFT DRAFT***''' (<font color=blue>''Building, Room ???'' </font>)
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−
# Status of project
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−
# Testing
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−
# Mechanical components
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−
#* Materials
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−
#* Machined parts
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−
#* Finished products
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# Electrical components
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−
#* Materials
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−
#* Machined parts
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−
#* Finished products
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* '''10:30 - Coffee and Meeting'''
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−
* '''10:50 - Contractual'''
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# Contract / Procurement requirements
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−
* Video conferencing available
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−
* Meet with  (Contract Officers) from the Office of Research Services
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−
* Billing and invoicing
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−
* Official schedule and tracking
+
  
−
'''12:00 - Lunch'''
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* '''08:15 - Arrival'''
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* <font color=blue>''University Club????''</font>
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* '''08:30 - [https://halldweb.jlab.org/doc-private/DocDB/ShowDocument?docid=1550 Project Overview]''' <font color=blue>''Swain West 262''</font>
 +
# Scope of Contract and Current Review
 +
# Status of Construction
 +
# Training of Personnel
 +
# Testing Procedures
 +
# Anticipated Additional Reviews
 +
## Electronics
 +
## Support Structure
 +
# Shipping to and Storage at Jefferson Lab
  
−
# Lessons learned from current work
+
* '''9:30 - Coffee'''
−
# Training of personnel, especially transitions between work periods
+
 
 +
* '''10:00 - Financial, Billing and Reporting''' (video conference with JLab)  <font color=blue>''Swain West 262'' (closed session)</font>
 +
# Meet with (Contract Officers) from the Sponsored Research Office
 +
# Procurement Requirements, Billing and Invoicing
 +
# Official Schedule and Tracking
  
−
* '''13:45 - Contract Requirements'''
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* '''11:00 - Review of Technical Contractual Documents''' <font color=blue>''Swain West 262''</font>
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** <font color=blue>''Lab Building, Room 237'' (closed session)</font>
+
 
# Final Construction Plan
 
# Final Construction Plan
−
# Final Acceptance Test Plan
+
# Quality Assurance and Acceptance Test Plan
−
# Quality Assurance Plan
+
# Feedback and Questions from QA team
−
# Feedback and questions from QA team
+
−
* '''15:15 - Coffee'''
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−
** <font color=blue>''Lab Building, Room 239''</font>
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−
* '''15:45 - Logistics'''
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** <font color=blue>''Lab Building, Room 237'' (closed session)</font>
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−
# Shipping
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−
# Storage requirements at Regina and JLab
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# Handling of crates/number of crates to build
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# Timing of shipments including considerations of winter weather
+
 
# Schedule
 
# Schedule
 +
## Decision on Radiation Hard Insert
 +
## Decision on Signal Cables
 +
 +
* '''12:00 -  JLab Executive Session ''' <font color=blue>''Swain West 251'' (closed session)</font>
 +
 +
* '''12:30 - Lunch'''
  
−
* '''14:00 - Adjourn'''
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* '''14:00 -  Closeout ''' <font color=blue>''Swain West 251'' </font>
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* '''14:15 - Departure to airport'''
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* '''14:30 - Adjourn'''
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** Indianapolis departure at 17:15
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* '''14:45 - Departure to Airport'''
 +
** Suggested Flights:
 +
*** US 3267:  IND / CLT; depart 5:14 pm Indianapolis
 +
*** US 3798: CLT / PHF; *****

Latest revision as of 17:00, 24 February 2017

FCAL Fabrication Readiness Review

  • ESNET and EVO session
  • Phone only if requested:
    • +1-800-377-8846 : US
    • +1-888-276-7715 : Canada
    • +1-302-709-8424 : International
    • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

Topics/Issues that need discussion/resolution

  1. Schedule, revision of any milestones based on present projections
  2. Lessons learned from current work
  3. Training of personnel, especially transitions between work periods
  4. Testing
  5. Shipping
  6. Billing and invoicing guidelines
  7. JLab:
    1. Information/feedback required from JLab?
    2. Plan at JLab for testing of finished modules?

Documents to Review

  1. Provide links to relevant documentation
  2. Contract Documentation (needs password)
  3. FCAL Construction Readiness Review Checklist
  4. Suggested backup for billing (Matt to generate the May monthly report for an ongoing project for feedback from JLab).

Review Report

  1. FCAL Fabrication Readiness Review Report GlueX-doc-1637

JLab Participants and schedules

  • Elton Smith (Hall D contact for FCAL)
  • Tim Whitlatch (Hall D mechanical engineer)
  • Eugene Chudakov (Hall D group leader)
  • Bruce Lenzer (JLab ESH&Q)
  • Arrival / Departure schedules

Tentative Agenda

Wednesday June 23

  • Arrival Indianapolis:
    • Flights:
      • US 2485: PHF / CLT:
      • US 3661: CLT / IND: arrive 1:29 pm Indianapolis
  • Car Rental at Indianapolis Airport
  • Arrival in Bloomington
  • Getting to Campus:
    • Directions to Swain Hall West
    • Parking in the Henderson Parking Garage. This is the shaded "P" above the word "Atwater" on the lower part of the inset map linked above.
    • Meet in Swain West 262
  • 16:30 - Arrival
  • 17:00 - Tour of Facilities
  • Dinner at a local restaurant

Thursday, June 24

  • Notes: We should have an update on the status of the Cockcroft-Walton bases somewhere. If all goes well, could fit it in after lunch before closeout.
  1. Scope of Contract and Current Review
  2. Status of Construction
  3. Training of Personnel
  4. Testing Procedures
  5. Anticipated Additional Reviews
    1. Electronics
    2. Support Structure
  6. Shipping to and Storage at Jefferson Lab
  • 9:30 - Coffee
  • 10:00 - Financial, Billing and Reporting (video conference with JLab) Swain West 262 (closed session)
  1. Meet with (Contract Officers) from the Sponsored Research Office
  2. Procurement Requirements, Billing and Invoicing
  3. Official Schedule and Tracking
  • 11:00 - Review of Technical Contractual Documents Swain West 262
  1. Final Construction Plan
  2. Quality Assurance and Acceptance Test Plan
  3. Feedback and Questions from QA team
  4. Schedule
    1. Decision on Radiation Hard Insert
    2. Decision on Signal Cables
  • 12:00 - JLab Executive Session Swain West 251 (closed session)
  • 12:30 - Lunch
  • 14:00 - Closeout Swain West 251
  • 14:30 - Adjourn
  • 14:45 - Departure to Airport
    • Suggested Flights:
      • US 3267: IND / CLT; depart 5:14 pm Indianapolis
      • US 3798: CLT / PHF; *****
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