Revision as of 16:53, 4 May 2010

***DRAFT*** FCAL Fabrication Readiness Review ***DRAFT***

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

• Indiana University Physics Department
• Note: Indiana is one hour behind of Newport News

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Lessons learned from current work
3. Training of personnel, especially transitions between work periods
4. Testing
5. Shipping
6. Billing and invoicing guidelines
7. JLab:
   1. Information/feedback required from JLab?
   2. Plan at JLab for testing of finished modules?

Documents to Review

1. Provide links to relevant documentation
2. Contract Documentation (needs password)
3. FCAL Construction Readiness Review Checklist

JLab Participants and schedules

• Elton Smith (Hall D contact for FCAL)
• Tim Whitlatch (Hall D mechanical engineer)
• Fernando Barbosa (Hall D electrical engineer)
• Eugene Chudakov (Hall D group leader)
• Bruce Lenzer (JLab ESH&Q)

• Arrival / Departure schedules

Tentative Agenda

Wednesday June 23 (Dates tentative)

• Arrival Indianapolis (early evening)
• Arrival hotel Bloomington (1.5 hours later)

Thursday, June 24 (Dates tentative) ***DRAFT DRAFT DRAFT***

Directions to [University]; Campus Map IU_map; Parking information ?

• 08:15 - Arrival
• 08:30 - Tour of facilities
• 09:30 - Project Presentation and Discussion (Building, Room ??? )

1. Status of project
2. Lessons learned from current work
3. Training of personnel, especially transitions between work periods
4. Testing

• 10:30 - Coffee

• 10:45 - Mechanical components

1. Materials
2. Machined parts
3. Finished products

• 12:00 - Lunch (University Club????)

• 13:30 - Electrical components

1. Materials
2. Machined parts
3. Finished products

• 14:30 - Financial and billing (video conference with JLab) Room ??? (closed session)
  • Meet with (Contract Officers) from the Office of Research Services
  • Procurement requirements, billing and invoicing
  • Official schedule and tracking

• 15:30 - Coffee

• 15:45 - Review of Technical Contractual Documents Room ??? (closed session)

1. Final Construction Plan
2. Quality Assurance and Acceptance Test Plan
3. Feedback and questions from QA team
4. Schedule
   • Decision on insert detector
   • Decision on signal cables

• 16:30 - JLab executive session Room ??? (closed session)
• 17:30 - Closeout Room ??? (closed session)

• 14:00 - Adjourn????
• 14:15 - Departure to airport
  • Indianapolis departure at 17:15