FCAL Fabrication Readiness Review

***DRAFT*** FCAL Fabrication Readiness Review ***DRAFT***

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

• Indiana University Physics Department
• Note: Indiana is one hour behind of Newport News

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Lessons learned from current work
3. Training of personnel, especially transitions between work periods
4. Testing
5. Shipping
6. Billing and invoicing guidelines
7. JLab:
   1. Information/feedback required from JLab?
   2. Plan at JLab for testing of finished modules?

Documents to Review

1. Provide links to relevant documentation
2. .........
3. FCAL Readiness Review Backup

JLab Participants and schedules

• Elton Smith (Hall D contact for FCAL)
• Tim Whitlatch (Hall D mechanical engineer)
• Fernando Barbosa (Hall D electrical engineer)
• Eugene Chudakov (Hall D group leader)
• Bruce Lenzer (JLab ESH&Q)

• Arrival / Departure schedules

Tentative Agenda

Wednesday June 23 (Dates tentative)

• Arrival Indianapolis (early evening)
• Arrival hotel Bloomington (1.5 hours later)

Thursday, June 24 (Dates tentative)

Directions to [University]; Campus Map IU_map Parking information ?

08:15 - Arrival 08:30 - Project Presentation and Discussion ***DRAFT DRAFT DRAFT*** (Building, Room ??? )

1. Status of project
2. Testing
3. Mechanical components
   • Materials
   • Machined parts
   • Finished products
4. Electrical components
   • Materials
   • Machined parts
   • Finished products

• 10:30 - Coffee and Meeting
• 10:50 - Contractual

1. Contract / Procurement requirements

• Video conferencing available
• Meet with (Contract Officers) from the Office of Research Services
• Billing and invoicing
• Official schedule and tracking

12:00 - Lunch

• University Club????

1. Lessons learned from current work
2. Training of personnel, especially transitions between work periods

• 13:45 - Contract Requirements
  • Lab Building, Room 237 (closed session)

1. Final Construction Plan
2. Final Acceptance Test Plan
3. Quality Assurance Plan
4. Feedback and questions from QA team

• 15:15 - Coffee
  • Lab Building, Room 239
• 15:45 - Logistics
  • Lab Building, Room 237 (closed session)

1. Shipping
2. Storage requirements at Regina and JLab
3. Handling of crates/number of crates to build
4. Timing of shipments including considerations of winter weather
5. Schedule

• 14:00 - Adjourn
• 14:15 - Departure to airport
  • Indianapolis departure at 17:15