Difference between revisions of "Feb 19,2013 Readout"

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=Items for followup from previous meeting=
 
=Items for followup from previous meeting=
 +
  
 
# SiPMs
 
# SiPMs
 +
#* <strike> Elton to e-mail Hamamatsu regarding shipment of 360 MPPCs to inquire status. </strike>
 +
# Testing
 +
#* <strike> Take special runs to understand the nature of the "reflected" pulse (Elton and Shaun) </strike>
  
 
=Presentations from recent meetings=
 
=Presentations from recent meetings=
Line 24: Line 28:
 
# Announcements
 
# Announcements
 
# Review of Action Items
 
# Review of Action Items
−
# Monitoring
+
# USM  
−
# Update from USM
+
#* Discussion regarding shipments and other contractual items
−
## Provide analysis and proposal of what to do about the scratched SiPMs
+
−
# Status of testing at Regina
+
−
# Update from JLab
+
−
## Readout
+
−
## Status of gluing light guides
+
−
# Simulations
+
 
# Other
 
# Other
  
 
= Minutes =
 
= Minutes =
−
''Attending:
+
''Attending: Elton, Yi, Mike Gelhaar by phone (JLab); Will, Hayk, Alam, calls to Francisco (USM)
 +
 
 +
# Announcements
 +
# Review of Action Items
 +
# Discussion regarding shipments and other contractual items
 +
## Summary so far (Elton)
 +
##* Hammatsu shipped 360 units in one box and the extra 10 units in a separate box.
 +
##* At JLab the sensors were consolidated into the box with 360 units.
 +
##* Proforma invoices from Hamamatsu were included into the box for reference
 +
##* Fedex requires one to check a reason given for shipment. Options include: commercial, sample, gift, return and repair, personal use, personal effects.
 +
##* Will: Is there an 'other' option, or a possibility to add a comment. Mike does not find an option for either.
 +
##* No option seemed suited and we checked commercial for the trial shipment on Friday. The commercial option did not allow a proforma invoice to be used and automatically printed the commercial invoice.
 +
##* No insurance coverage is included. Mike said that JLab is not allowed to add insurance for shipments.
 +
##* Fedex will also not make door-to-door deliveries for packages valued at more than $25k. They will only deliver to the airport.
 +
##* The shipment was held till further discussion with USM
 +
## USM experience
 +
##* All shipments have been delivered to the airport, where they were picked up by a custom broker
 +
##* According to Francisco, shipments from Hamamatsu to Chile were not insured. Only the shipments from USM to JLab were insured.
 +
## Discussion
 +
##* Will: Suggests to use the 'return and repair' shipping option
 +
##* USM will find out how the insurance was handled.
 +
##* The copy of the 'proforma' invoice printed by Jlab was off the web site. Will requested that we get a version of the actual invoice so they can review it in Chile.
 +
##* It was agreed that we should insure the package and that the full value be declared.
 +
##* Alam: A person from customs has suggested that a custom 'proforma' invoice the developed by JLab. Elton: The invoices are printed automatically by the system and there is no room for customization.
 +
# Shipment of non-conforming light guides
 +
#* Package has been in customs in Santiago since 2/2.
 +
#* Contracted custom broker was traveling to Santiago to pick up package today. [Note added: According to Fedex, the shipment was picked up today.]
 +
#* We discussed how the light guides could be cut back to fit out requirements.
 +
#* Elton suggested cutting off the base (reducing the length) might be a possibility
 +
#* Will suggested polishing all four sides to reduce dimensions.
 +
#* The non-conforming guides that are in route will be examined to determine the easiest method to bring them back into conformance.
 +
#* Elton will get a list of the non-conforming guides to date.
 +
#* Will: The UVT material is running out. More can be obtained but it will likely take a couple of months.
 +
# Other

Latest revision as of 14:39, 19 February 2013

Teleconference Time: 11:00 a.m. EST

  • ESNET (Number is 8542553) and EVO session (GlueX Calorimetry meeting room)
  • Phone connection only upon request.
    • +1-866-740-1260 : US and Canada
    • +1-303-248-0285 : International
    • then use participant code: 3421244# (the # is needed when using the phone)
    • OR from www.readytalk.com type access code 3421244 into "join a meeting" without the # (you need java plugin)

Participant Direct Lines

  • JLab Phone: in CC F326 is 757-269-6460 (usual room)
  • JLab Phone in CC L207 is 757-269-7084
  • Phone in the Regina Videoconference Suite is 306-585-4204
  • Athens Phone: in Christina's office is 011-30-210-727-6947

Items for followup from previous meeting

  1. SiPMs
    • Elton to e-mail Hamamatsu regarding shipment of 360 MPPCs to inquire status.
  2. Testing
    • Take special runs to understand the nature of the "reflected" pulse (Elton and Shaun)

Presentations from recent meetings

Tentative Agenda

  1. Announcements
  2. Review of Action Items
  3. USM
    • Discussion regarding shipments and other contractual items
  4. Other

Minutes

Attending: Elton, Yi, Mike Gelhaar by phone (JLab); Will, Hayk, Alam, calls to Francisco (USM)

  1. Announcements
  2. Review of Action Items
  3. Discussion regarding shipments and other contractual items
    1. Summary so far (Elton)
      • Hammatsu shipped 360 units in one box and the extra 10 units in a separate box.
      • At JLab the sensors were consolidated into the box with 360 units.
      • Proforma invoices from Hamamatsu were included into the box for reference
      • Fedex requires one to check a reason given for shipment. Options include: commercial, sample, gift, return and repair, personal use, personal effects.
      • Will: Is there an 'other' option, or a possibility to add a comment. Mike does not find an option for either.
      • No option seemed suited and we checked commercial for the trial shipment on Friday. The commercial option did not allow a proforma invoice to be used and automatically printed the commercial invoice.
      • No insurance coverage is included. Mike said that JLab is not allowed to add insurance for shipments.
      • Fedex will also not make door-to-door deliveries for packages valued at more than $25k. They will only deliver to the airport.
      • The shipment was held till further discussion with USM
    2. USM experience
      • All shipments have been delivered to the airport, where they were picked up by a custom broker
      • According to Francisco, shipments from Hamamatsu to Chile were not insured. Only the shipments from USM to JLab were insured.
    3. Discussion
      • Will: Suggests to use the 'return and repair' shipping option
      • USM will find out how the insurance was handled.
      • The copy of the 'proforma' invoice printed by Jlab was off the web site. Will requested that we get a version of the actual invoice so they can review it in Chile.
      • It was agreed that we should insure the package and that the full value be declared.
      • Alam: A person from customs has suggested that a custom 'proforma' invoice the developed by JLab. Elton: The invoices are printed automatically by the system and there is no room for customization.
  4. Shipment of non-conforming light guides
    • Package has been in customs in Santiago since 2/2.
    • Contracted custom broker was traveling to Santiago to pick up package today. [Note added: According to Fedex, the shipment was picked up today.]
    • We discussed how the light guides could be cut back to fit out requirements.
    • Elton suggested cutting off the base (reducing the length) might be a possibility
    • Will suggested polishing all four sides to reduce dimensions.
    • The non-conforming guides that are in route will be examined to determine the easiest method to bring them back into conformance.
    • Elton will get a list of the non-conforming guides to date.
    • Will: The UVT material is running out. More can be obtained but it will likely take a couple of months.
  5. Other
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