Difference between revisions of "May 15,2020 Tech group meeting"

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** disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas
 
** disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas
 
** There will be additional guidance in OSP before work will be started
 
** There will be additional guidance in OSP before work will be started
 +
** People over 65 or have underlying medical conditions can get accomodations
  
 
*Some important points to consider are:
 
*Some important points to consider are:
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** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
 
** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
 
** If someone can come back for work, even if only for one hour, they will lose the right to use PHE, this is a DOE rule and is being reviewed. This will affect return planning
 
** If someone can come back for work, even if only for one hour, they will lose the right to use PHE, this is a DOE rule and is being reviewed. This will affect return planning
** There will no longer be PHE for people at home with children. People that can work remotely effectively still can.
+
** There will no longer be PHE for people at home with children. People that can work remotely effectively still can.
  
 
== Action Items ==
 
== Action Items ==
1) we need an updated list of essential personnel, staff and users. Walt can collect info as before.
+
*1) Update list of essential personnel (at this point I will put all except Stephanie) - Tim
2) the Hall/Group Leaders should also give guidance on a grouping of those people. Who has to come
+
*2) Develop personnel phase in plan (3-4 groups over 2 weeks, consider loss of PHE)- Mark/Scot
in at day-one, who later that week, who in the beginning of the second week, who at the end of that week. Maybe 3-4 groupings?
+
*3) Define Telework Staff (Tim, Stephanie)
3) many of our staff will still telework as before, and some technical and administrative staff may be
+
*4) Develop plan of work needed when we return and review all procedures - Mark/Scot
better off not coming in yet as they lose the right to use PHE afterwards.
+
== Ongoing Activities ==
4) plan whatever you can for initial work activities, maybe make a listing of what kind of work needs
+
* On Call Activity -- none
to happen when we come back, and revisit/document procedures already.
+
* On Call Activity -- Solenoid VCL alarms - Cryo had to flush a heat exchanger for one of the compressors
+
* Fall protection update training https://www.jlab.org/div_dept/train/SAF202%20Fall%20protection/SAF%20202B%20-%20Fall%20Protection%20(Site%20Specific)%20(Published)/index.html
+
 
* Updates
 
* Updates
** Tim -- CPP Design, procurements and Analysis,
+
** Mark -- Return planning [[Media:Beam Resumption plan_tw_v2.docx]], Log entries, Daily Virtual walktrough, training  
** Mark -- Return planning [[Media:Beam Resumption plan_tw.docx]], Log entries, Daily Virtual walktrough, training  
+
** Scot -- Resumption Schedule [[Media:Resumption schedule_v2.pdf]]
** Scot -- Resumption Schedule, SAD schedule, training 
+
 
** Josh -- Review Resumption Documentation training tagger window replacement  
 
** Josh -- Review Resumption Documentation training tagger window replacement  
 
** Stephanie --  CPP Redesign for alignment, CAD
 
** Stephanie --  CPP Redesign for alignment, CAD

Latest revision as of 08:49, 15 May 2020

Meeting Time and Place

Friday May 15, 2020 at 9am Bluejeans https://bluejeans.com/835373169

Agenda

  • Covid-19 https://nssac.bii.virginia.edu/covid-19/dashboard/
  • Jlab Update - May go to MEDCON5 as early as May 26 (If approved by DOE)
    • ON-Line training has to be ready, this should be next week. All HAVE to take that training.
    • ESH to put signage on doors and other areas for occupancy, social distancing reminders, etc.
    • Lab to issue a self-certification process and cards (likely, the first time you get told what the process is, and then pick up the card at the first access)
    • Read and Sign the OSP for covid19 risk and exposure reduction by EH&S - it is nearly there,
    • Each Division to supply a MEDCON5 list for access
    • disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas
    • There will be additional guidance in OSP before work will be started
    • People over 65 or have underlying medical conditions can get accomodations
  • Some important points to consider are:
    • We will only come back in phases.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • If someone can come back for work, even if only for one hour, they will lose the right to use PHE, this is a DOE rule and is being reviewed. This will affect return planning
    • There will no longer be PHE for people at home with children. People that can work remotely effectively still can.

Action Items

  • 1) Update list of essential personnel (at this point I will put all except Stephanie) - Tim
  • 2) Develop personnel phase in plan (3-4 groups over 2 weeks, consider loss of PHE)- Mark/Scot
  • 3) Define Telework Staff (Tim, Stephanie)
  • 4) Develop plan of work needed when we return and review all procedures - Mark/Scot

Ongoing Activities

  • On Call Activity -- none
  • Updates
    • Mark -- Return planning Media:Beam Resumption plan_tw_v2.docx, Log entries, Daily Virtual walktrough, training
    • Scot -- Resumption Schedule Media:Resumption schedule_v2.pdf
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues - https://jlab.servicenowservices.com/nav_to.do?uri=%2Fhome.do%3F
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?