May 15,2020 Tech group meeting

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Revision as of 07:04, 15 May 2020 by Whitey (Talk | contribs) (Action Items)

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Meeting Time and Place

Friday May 15, 2020 at 9am Bluejeans https://bluejeans.com/835373169

Agenda

  • Covid-19 https://nssac.bii.virginia.edu/covid-19/dashboard/
  • Jlab Update - May go to MEDCON5 as early as May 26 (If approved by DOE)
    • ON-Line training has to be ready, this should be next week. All HAVE to take that training.
    • ESH to put signage on doors and other areas for occupancy, social distancing reminders, etc.
    • Lab to issue a self-certification process and cards (likely, the first time you get told what the process is, and then pick up the card at the first access)
    • Read and Sign the OSP for covid19 risk and exposure reduction by EH&S - it is nearly there,
    • Each Division to supply a MEDCON5 list for access
    • disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas
    • There will be additional guidance in OSP before work will be started
  • Some important points to consider are:
    • We will only come back in phases.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • If someone can come back for work, even if only for one hour, they will lose the right to use PHE, this is a DOE rule and is being reviewed. This will affect return planning
    • There will no longer be PHE for people at home with children. People that can work remotely effectively still can.

Action Items

1) Update list of essential personnel (at this point I will put all except Stephanie) - Tim 2) Develop personnel phase in plan (3-4 groups over 2 weeks, consider loss of PHE)- Mark/Scot 3) Define Telework Staff (Tim, Stephanie) 4) Develop plan of work needed when we return and review all procedures - Mark/Scot

  • On Call Activity -- Solenoid VCL alarms - Cryo had to flush a heat exchanger for one of the compressors
  • Fall protection update training https://www.jlab.org/div_dept/train/SAF202%20Fall%20protection/SAF%20202B%20-%20Fall%20Protection%20(Site%20Specific)%20(Published)/index.html
  • Updates
    • Tim -- CPP Design, procurements and Analysis,
    • Mark -- Return planning Media:Beam Resumption plan_tw.docx, Log entries, Daily Virtual walktrough, training
    • Scot -- Resumption Schedule, SAD schedule, training
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues - https://jlab.servicenowservices.com/nav_to.do?uri=%2Fhome.do%3F
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?