May 15,2020 Tech group meeting

From GlueXWiki
Revision as of 08:49, 15 May 2020 by Whitey (Talk | contribs) (Agenda)

(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
Jump to: navigation, search

Meeting Time and Place

Friday May 15, 2020 at 9am Bluejeans


  • Covid-19
  • Jlab Update - May go to MEDCON5 as early as May 26 (If approved by DOE)
    • ON-Line training has to be ready, this should be next week. All HAVE to take that training.
    • ESH to put signage on doors and other areas for occupancy, social distancing reminders, etc.
    • Lab to issue a self-certification process and cards (likely, the first time you get told what the process is, and then pick up the card at the first access)
    • Read and Sign the OSP for covid19 risk and exposure reduction by EH&S - it is nearly there,
    • Each Division to supply a MEDCON5 list for access
    • disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas
    • There will be additional guidance in OSP before work will be started
    • People over 65 or have underlying medical conditions can get accomodations
  • Some important points to consider are:
    • We will only come back in phases.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • If someone can come back for work, even if only for one hour, they will lose the right to use PHE, this is a DOE rule and is being reviewed. This will affect return planning
    • There will no longer be PHE for people at home with children. People that can work remotely effectively still can.

Action Items

  • 1) Update list of essential personnel (at this point I will put all except Stephanie) - Tim
  • 2) Develop personnel phase in plan (3-4 groups over 2 weeks, consider loss of PHE)- Mark/Scot
  • 3) Define Telework Staff (Tim, Stephanie)
  • 4) Develop plan of work needed when we return and review all procedures - Mark/Scot

Ongoing Activities

  • On Call Activity -- none
  • Updates
    • Mark -- Return planning Media:Beam Resumption plan_tw_v2.docx, Log entries, Daily Virtual walktrough, training
    • Scot -- Resumption Schedule Media:Resumption schedule_v2.pdf
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues -
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?