Difference between revisions of "May 22,2020 Tech group meeting"

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(Created page with "== Meeting Time and Place == Friday May 22, 2020 at 9am Bluejeans https://bluejeans.com/835373169 == Agenda == * Covid-19 https://www.vdh.virginia.gov/coronavirus/ * Jlab...")
 
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== Agenda ==
 
== Agenda ==
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* Covid-19  https://www.vdh.virginia.gov/coronavirus/
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* JLAB Covid-19 Portal https://jlab.servicenowservices.com/cv19?id=cv19_index
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* Jlab Update -  Stuart to hold meeting noon May 27th
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* Jlab Update -  Stuart release All-Hands video May 27th
 
** May go to MEDCON5 June 1 and June 3 (If approved by DOE)
 
** May go to MEDCON5 June 1 and June 3 (If approved by DOE)
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** ON-Line training course COVID-19 Hazard Controls, should be ready this week. All HAVE to take that training before coming back on site.
 
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** ESH to put signage on doors and other areas for occupancy, social distancing reminders, etc.
 
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** Lab to issue a self-certification process and cards (likely, the first time you get told what the process is, and then pick up the card at the first access)
 
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** Read and Sign the OSP for covid19 risk and exposure reduction by EH&S - it is nearly there,
 
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** Each Division to supply a MEDCON5 list for access - Phased in half the first week, half the 2nd week
 
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** disinfectants and cleaning supplies for general areas (like for us the Counting Houses) will be placed in areas and be available in stock room
 
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** There will be additional guidance in OSP before work will be started
 
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** People over 65 or have underlying medical conditions can get accommodations to work from home during MEDCON5.
 
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*Some important points to consider are:
 
*Some important points to consider are:
 
** We will only come back in phases. All work must be reviewed and approved by the Work Coordinator.
 
** We will only come back in phases. All work must be reviewed and approved by the Work Coordinator.
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** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
 
** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
 
** Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
 
** Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
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** Communal coffee makers may be taken out of service
 
 
** Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
 
** Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
 
** Social distancing (6 ft min) required on all work unless AD approved and proper PPE
 
** Social distancing (6 ft min) required on all work unless AD approved and proper PPE
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* GSA vehicle changes - Mark
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* Resumption Plan - Mark
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* Resumption Schedule - Scot
  
 
== Action Items ==
 
== Action Items ==
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*1) Update list of essential personnel (Week 1' Mark, Scot, Josh,  Week 2 Keith, Bobby, Chris) - Complete - Tim
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*2) Develop personnel phase in plan (2-3 groups over 2 weeks, consider loss of PHE)- in-work - Mark/Scot
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* Update Resumption plan with  
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*3) Define Telework Staff - Complete (Tim, Stephanie)
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*4) Update Resumption plan with  
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** details on how many people to do task and how to keep 6' distancing
 
** details on how many people to do task and how to keep 6' distancing
−
** Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person.
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** Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person. [[Media:HallD_CH_occupancy.jpg]]
 
** and review all procedures - in work - Mark/Scot
 
** and review all procedures - in work - Mark/Scot
  
 
== Ongoing Activities ==
 
== Ongoing Activities ==
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* On Call Activity -- BCAL Chiller invalid alarm
+
* On Call Activity -- BCAL Chiller invalid alarm - turned out to be a network issue - Nick worked it out
 
* Updates
 
* Updates
−
** Mark -- Return planning [[Media:D000001804P002_Beam Resumption plan_v2.pdf]], Log entries, Daily Virtual walktrough  https://physdiv.jlab.org/2020MedConOps/, training
+
 
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** Scot -- Resumption Schedule [[Media:Resumption schedule_19may.pdf]]
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** Josh -- Review Resumption Documentation training tagger window replacement  
 
** Josh -- Review Resumption Documentation training tagger window replacement  
 
** Stephanie --  CPP Redesign for alignment, CAD
 
** Stephanie --  CPP Redesign for alignment, CAD

Latest revision as of 08:45, 22 May 2020

Meeting Time and Place

Friday May 22, 2020 at 9am Bluejeans https://bluejeans.com/835373169

Agenda

  • JLAB Covid-19 Portal https://jlab.servicenowservices.com/cv19?id=cv19_index
  • Jlab Update - Stuart release All-Hands video May 27th
    • May go to MEDCON5 June 1 and June 3 (If approved by DOE)
  • Some important points to consider are:
    • We will only come back in phases. All work must be reviewed and approved by the Work Coordinator.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
    • Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
    • Social distancing (6 ft min) required on all work unless AD approved and proper PPE
  • GSA vehicle changes - Mark
  • Resumption Plan - Mark
  • Resumption Schedule - Scot

Action Items

  • Update Resumption plan with
    • details on how many people to do task and how to keep 6' distancing
    • Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person. Media:HallD_CH_occupancy.jpg
    • and review all procedures - in work - Mark/Scot

Ongoing Activities

  • On Call Activity -- BCAL Chiller invalid alarm - turned out to be a network issue - Nick worked it out
  • Updates
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues - https://jlab.servicenowservices.com/nav_to.do?uri=%2Fhome.do%3F
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?
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