Difference between revisions of "May 22,2020 Tech group meeting"
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* Jlab Update - Stuart release All-Hands video May 27th | * Jlab Update - Stuart release All-Hands video May 27th | ||
** May go to MEDCON5 June 1 and June 3 (If approved by DOE) | ** May go to MEDCON5 June 1 and June 3 (If approved by DOE) | ||
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*Some important points to consider are: | *Some important points to consider are: | ||
** We will only come back in phases. All work must be reviewed and approved by the Work Coordinator. | ** We will only come back in phases. All work must be reviewed and approved by the Work Coordinator. | ||
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** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks | ** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks | ||
** Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home | ** Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home | ||
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** Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are | ** Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are | ||
** Social distancing (6 ft min) required on all work unless AD approved and proper PPE | ** Social distancing (6 ft min) required on all work unless AD approved and proper PPE | ||
+ | * GSA vehicle changes - Mark | ||
== Action Items == | == Action Items == |
Revision as of 07:07, 22 May 2020
Meeting Time and Place
Friday May 22, 2020 at 9am Bluejeans https://bluejeans.com/835373169
Agenda
- JLAB Covid-19 Portal https://jlab.servicenowservices.com/cv19?id=cv19_index
- Jlab Update - Stuart release All-Hands video May 27th
- May go to MEDCON5 June 1 and June 3 (If approved by DOE)
- Some important points to consider are:
- We will only come back in phases. All work must be reviewed and approved by the Work Coordinator.
- Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
- About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
- Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
- Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
- Social distancing (6 ft min) required on all work unless AD approved and proper PPE
- GSA vehicle changes - Mark
Action Items
- 1) Update list of essential personnel (Week 1' Mark, Scot, Josh, Week 2 Keith, Bobby, Chris) - Complete - Tim
- 2) Develop personnel phase in plan (2-3 groups over 2 weeks, consider loss of PHE)- in-work - Mark/Scot
- 3) Define Telework Staff - Complete (Tim, Stephanie)
- 4) Update Resumption plan with
- details on how many people to do task and how to keep 6' distancing
- Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person.
- and review all procedures - in work - Mark/Scot
Ongoing Activities
- On Call Activity -- BCAL Chiller invalid alarm
- Updates
- Mark -- Return planning Media:D000001804P002_Beam Resumption plan_v2.pdf, Log entries, Daily Virtual walktrough https://physdiv.jlab.org/2020MedConOps/, training
- Scot -- Resumption Schedule Media:Resumption schedule_19may.pdf
- Josh -- Review Resumption Documentation training tagger window replacement
- Stephanie -- CPP Redesign for alignment, CAD
- Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
- Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
- Chris -- Welding, Training
- Nick -- power supply temp/Flow readings
- Help desk still live -- 269-7155
- Service now for issues - https://jlab.servicenowservices.com/nav_to.do?uri=%2Fhome.do%3F
- Daily work
- Send a daily check in email response to the group
- Complete any training that is due within the next 4 months
- Do any online training that may be available
- Update documentation you are responsible for and are able to do from home
- Familiarize with Bluejeans and attend meetings as required
- Check Web EDM (CSS) screens periodically (daily)
- Check HDLOG daily and respond as needed.
- All must be available during working hours
- If you are going out of town, notify supervisor and charge vacation
- If you are sick, charge sick time
- Charge HDOPS for the actual time spent on above activities
- Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
- Fill out timesheets daily
- Anything else?