May 27,2020 Tech group meeting

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Meeting Time and Place

Wednesday May 27, 2020 at 9am Bluejeans


  • JLAB Covid-19 Portal
  • Jlab Update -
    • Stuart to release All-Hands video today
    • Preliminary Physics Resumption plan
    • Self certification cards
    • May go to MEDCON5 June 1 and June 3 (If approved by DOE)- first couple of days wil be "essential crew only (WC plus one) to set up signage and procedures
    • Based on JLAB request to DOE to be able to charge PHE, need to submit amount of remote work for each person during MEDCON5 (0%, 50% or 90%)
      • Mark 50%
      • Scot 50%
      • Josh 50%
      • Keith 50%
      • Bobby 50%
      • Chris 90%
      • Stephanie not return during MEDCON5
      • Tim 50%
  • Some important points to consider are:
    • We will only come back in Tiers. All work must be reviewed and approved by the Work Coordinator.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
    • Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
    • Social distancing (6 ft min) required on all work unless AD approved and proper PPE
  • Resumption Plan - Mark
  • Resumption Schedule - Scot

Action Items

  • Update Resumption plan with
    • details on how many people to do task and how to keep 6' distancing
    • Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person. Media:HallD_CH_occupancy.jpg
    • and review all procedures - in work - Mark/Scot

Ongoing Activities

  • On Call Activity -- BCAL Chiller invalid alarm - turned out to be a network issue - Nick worked it out
  • Updates
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues -
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?