Difference between revisions of "May 29,2020 Tech group meeting"

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(Created page with "== Meeting Time and Place == Friday May 29, 2020 at 9am Bluejeans https://bluejeans.com/835373169 == Agenda == * JLAB Covid-19 Portal https://jlab.servicenowservices.com/c...")
 
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* Jlab Update -   
 
* Jlab Update -   
 
** Stuart All-Hands video  
 
** Stuart All-Hands video  
 +
** JLAB Operations Resumption Plan
 
** Preliminary COVID-19 OSP and Physics Resumption plan https://physdiv.jlab.org/2020MedConOps/
 
** Preliminary COVID-19 OSP and Physics Resumption plan https://physdiv.jlab.org/2020MedConOps/
 
** Hall D Resumption plan
 
** Hall D Resumption plan
−
** May go to MEDCON5 June 1 and June 3 (If approved by DOE)- first couple of days wil be "essential crew only (WC plus one) to set up signage and procedures
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** May go to MEDCON5 June 5 (If approved by DOE)- first couple of days wil be "essential crew only (WC plus one) to set up signage and procedures
−
** Based on JLAB request to DOE to be able to charge PHE, need to submit amount of remote work for each person during MEDCON5 (0%, 50% or 90%)
+
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*** Mark 50%
+
−
*** Scot 50%
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−
*** Josh 50%
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−
*** Keith 50%
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−
*** Bobby 50%
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−
*** Chris 90%
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*** Stephanie not return during MEDCON5
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*** Tim 50%
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*Some important points to consider are:
 
*Some important points to consider are:
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** We will only come back in Tiers. All work must be reviewed and approved by the Work Coordinator.
+
** We will only come back in Tiers. People will be requested to come in by the Work Coordinator. All work must be reviewed and approved by the Work Coordinator.
 
** Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations  
 
** Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations  
 
** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
 
** About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
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== Action Items ==
 
== Action Items ==
  
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* Update Resumption plan with
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* Update/Approve Resumption plan  
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** details on how many people to do task and how to keep 6' distancing
+
* Review all procedures - in work - Mark/Scot
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** Maximum occupancy in each area (including counting house and counting room) based on 170 sq ft per person. [[Media:HallD_CH_occupancy.jpg]]
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** and review all procedures - in work - Mark/Scot
+
  
 
== Ongoing Activities ==
 
== Ongoing Activities ==
−
* On Call Activity -- BCAL Chiller invalid alarm - turned out to be a network issue - Nick worked it out
+
* On Call Activity -- issues with alarm system, Solenoid US VCL flow alarms
 
* Updates
 
* Updates
 
** Josh -- Review Resumption Documentation training tagger window replacement  
 
** Josh -- Review Resumption Documentation training tagger window replacement  
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** All must be available during working hours
 
** All must be available during working hours
 
** If you are going out of town, notify supervisor and charge vacation
 
** If you are going out of town, notify supervisor and charge vacation
−
** If you are sick, charge sick time
+
** If you are sick, notify supervisor and charge sick time
 
** Charge HDOPS for the actual time spent on above activities
 
** Charge HDOPS for the actual time spent on above activities
 
** Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
 
** Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
 
** Fill out timesheets daily
 
** Fill out timesheets daily
 
* Anything else?
 
* Anything else?

Latest revision as of 08:58, 29 May 2020

Meeting Time and Place

Friday May 29, 2020 at 9am Bluejeans https://bluejeans.com/835373169

Agenda

  • JLAB Covid-19 Portal https://jlab.servicenowservices.com/cv19?id=cv19_index
  • Jlab Update -
    • Stuart All-Hands video
    • JLAB Operations Resumption Plan
    • Preliminary COVID-19 OSP and Physics Resumption plan https://physdiv.jlab.org/2020MedConOps/
    • Hall D Resumption plan
    • May go to MEDCON5 June 5 (If approved by DOE)- first couple of days wil be "essential crew only (WC plus one) to set up signage and procedures
  • Some important points to consider are:
    • We will only come back in Tiers. People will be requested to come in by the Work Coordinator. All work must be reviewed and approved by the Work Coordinator.
    • Essential work is preparation for CEBAF/experiment operations, needed planning work for the scheduled accelerator down, whatever we get judged on by DOE/SC and work related to quality assurance of procurements, etc. No default work operations
    • About 200 JLAB employees will be allowed back on site during MEDCON5 phased in over 2 weeks
    • Request for deviation of DOE PHE charge rules has been submitted. This will affect return planning and work from home
    • Employee supplied cloth face masks required during MEDCON5 in any area where multiple people are
    • Social distancing (6 ft min) required on all work unless AD approved and proper PPE
  • Resumption Plan - Mark
  • Resumption Schedule - Scot

Action Items

  • Update/Approve Resumption plan
  • Review all procedures - in work - Mark/Scot

Ongoing Activities

  • On Call Activity -- issues with alarm system, Solenoid US VCL flow alarms
  • Updates
    • Josh -- Review Resumption Documentation training tagger window replacement
    • Stephanie -- CPP Redesign for alignment, CAD
    • Keith -- Vacuum training, DIRC strongback procedure, replacement water filters and UV lamps
    • Bobby -- DIRC Dark Box and Mirror Box Install CAD, 3D printing, P&ID
    • Chris -- Welding, Training
    • Nick -- power supply temp/Flow readings
  • Help desk still live -- 269-7155
  • Service now for issues - https://jlab.servicenowservices.com/nav_to.do?uri=%2Fhome.do%3F
  • Daily work
    • Send a daily check in email response to the group
    • Complete any training that is due within the next 4 months
    • Do any online training that may be available
    • Update documentation you are responsible for and are able to do from home
    • Familiarize with Bluejeans and attend meetings as required
    • Check Web EDM (CSS) screens periodically (daily)
    • Check HDLOG daily and respond as needed.
    • All must be available during working hours
    • If you are going out of town, notify supervisor and charge vacation
    • If you are sick, notify supervisor and charge sick time
    • Charge HDOPS for the actual time spent on above activities
    • Charge Public Health Emergency for the remainder of hours up to 8 per day and 40 per week max.
    • Fill out timesheets daily
  • Anything else?
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