Revision as of 14:41, 27 October 2009

BCAL Fabrication Readiness Review

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Topics/Issues that need discussion/resolution

1. schedule, revision of any milestones based on present projections
2. shipping
   1. handling of crates/number of crates to build
   2. timing of shipments including considerations of winter weather
3. Lessons learned from construction prototype
4. Training of personnel, especially transitions between work periods
5. testing
6. Billing and invoicing guidelines
7. JLab:
   1. Information/feedback required from JLab?
   2. Plan for storage space at JLab for completed modules
   3. Plan at JLab for testing of finished modules?

Contract Requirements

1. Final Construction Plan
2. Final Acceptance Test Plan
3. Quality Assurance Plan.

Testing and Tracking: Section 5 of the Statement of Work

Testing

The vendor shall include a draft Acceptance Test Plan with their contract proposal with the final plan to be formally approved by JLab at the Readiness Review. The following items must be included:

1. Acceptance of lead sheets upon receipt
2. Acceptance of fibers upon receipt
3. Acceptance of swaged lead sheets
4. Acceptance of fibers during sorting
5. Dimensional tests of aluminum base plates
6. Dimensional tests of lead-scintillation matrix during stacking
7. Acceptance of completed modules based on the following criteria:
   1. Dimensional testing of modules after machining
   2. Measurement of light transmission of completed modules.
   3. Determination of the uniformity of transmission across the face of the BCAL module, e.g. digital photos showing the number of damaged fibers.
8. Measurements of the response of a sample of completed modules to cosmic rays.

Tracking

The vendor must keep a record (travelers) of all raw materials and inspections that are used in the construction of each module, and document the procedures followed during fabrication.

Documents to Review

1. Regina Bcal Web Page
2. Bcal Fabrication Reports

Tentative Agenda

Itineraries (Note: Regina is one hour behind of Newport News)

1. Elton Smith and Tim Whitlatch:
   1. Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
   2. Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
2. Bruce Lenzer and Michael Martin:
   1. Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
   2. Depart: DL flight 3622 Thu Nov 5 at 06:53 AM

Tuesday Nov 3

Wednesday Nov 4 (Regina times, JLab is one hour later)

8:30 Arrival

9:00 Tour

1. Lead swaging
2. Fiber sorting
3. Fiber testing
4. Matrix assembly

10:00- 12:00 Discussion

1. Status of project
2. Lessons learned from construction prototype
3. Training of personnel, especially transitions between work periods
4. Testing
   1. Fibers
   2. lead
   3. matrix
5. Shipping
   1. storage requirements at Regina and JLab
   2. handling of crates/number of crates to build
   3. timing of shipments including considerations of winter weather

12:00 lunch

2:00 Contract Requirements

1. Final Construction Plan
2. Final Acceptance Test Plan
3. Quality Assurance Plan.
4. Schedule
   1. Official schedule and tracking
5. Billing and invoicing guidelines

Thursday Nov 5