Run Coordination Meetings:Summer2021

Meeting General Agenda

Run planning meetings:

Connect Information

To connect from the outside by phone please do the following

1.) To join via a Web Browser, go to the page [1] https://bluejeans.com/660743227.

2.) To join via Polycom room system go to the IP Address: 199.48.152.152 (bjn.vc) and enter the meeting ID: 660743227.

3.) To join via phone, use one of the following numbers and the Conference ID: 660743227.

4.) The moderator code is 8394

Dial Either +1 408 740 7256 or +1 888 240 2560 for US or Canada

Specific instructions for connecting from JLab's Hall D conference room:

• Turn polycon on if necessary (do it before turning the computer on)
• With the polycon, place a call at 199.48.152.152
• Press # to enable the polycom keypad, then enter the meeting id: 660743227 and #
• You may have to unmute the microphone: #*4
• Turn the computer on if needed

Beam and Hall configuration

• Beam energy expected:
• Solenoid:
• CW Beam:
• Radiators:
  • Goniometer radiators:
  • Amorphous:

• Tagger quadrupole on (-4.2 A).

• Collimator hole: Default running: 5.0 mm.

• Targets:

• PS converter: 75 μm

• Miscellaneous:
  • PS test area:
    • Left arm:
    • Right arm:
  • Other?

General Information

This document describes the run plan for the Hall D Summer 2021 run.

• Schedule for the run:

1. August : beam restoration
2. August XX - October XX: production running

• Accelerator overall plan and priorities:

• Hall D plan
  • Experiment:
  • PrimEx
  • TAC Runs?
  • Empty Target Runs

• Expected Staffing and responsibilities:
  • The Run Coordinator oversees the run:
    • August 19 - August 31: 12 days: Alexandre Deur (accelerator restoration)
    • September 1 - September 7: Igal Jagle
    • September 8 - September 14: TBD
    • September 15 - September 21: TBD
    • September 22 - September 28: TBD
    • September 29 - October 5: TBD
    • October 6 - October 12: TBD
    • October 13 - October 21: TBD

• • The Physics Division Liaison (PDL) and Hall D Work Coordinator/Safety Warden (M. Stevens) verify that the proper safety rules are followed. PDL is:
    • PDL: Lubomir Penchev
  • The analysis coordinator (Alexander Austregesilo) oversees the off-line diagnostic of the different systems and analysis of the data.
  • Shifts: 2 person shifts: 1 local leader and 1 (optionally remote) worker scheduled through the GlueX shift scheduler.

• Coordination Activities:
  • The RC will attend the MCC meetings at 7:45am and 8:00am and the weekly MCC meeting (Wednesday, 1:30pm). The PDL will attend the weekly MCC meeting.
  • Run meetings: broadcasted on Bluejeans. 8:45am in the counting house conference room. The Run Coordinator will be responsible for organizing and chairing the meeting.
    • Start of run: Daily meetings
    • Production: Alternate nominal length meetings (Monday/Thursday) with short meetings (Tuesday, Wednesday, Friday)

• Useful links:
  • Accelerator schedule
    • Long term schedule
    • Scheduled Accelerator Down (SAD)/Maintenance Calendar
    • http://accboard.acc.jlab.org/
  • Link to Richard Jones program to plot the beam profile at the collimator.
    • Harp extrapolation tool
  • Links to previous runplans
  • Web-accessible EPICS information
    • Hall D EPICS summary screen from CSS
    • Accelerator summary screen from CSS
    • Hall D detectors related EPICS screens
    • Hall D related accelerator screens epicsweb page
  • Links to beam parameters/radiation level monitoring:
    • Last 8-hours plots showing 1-minute, 10-minute, and hourly averages
    • Same but Last 24-hours
    • Same but Last 72-hours
    • Week, month, and quarter (3 months) plots also exist, with similar web addresses.
    • A map of the radiation monitors

Hall D situation room (current run plan)

Hall D counting room white board

Runplan time charts

Summer 2021 time charts:

Accelerator status

1. • Link to accelerator short term schedule (White board)
   • Link to accelerator SAD calendar
   • Bluejeans code for the daily MCC meetings and Wednesday 1:30 meeting: 569476853

Hot Checkout

To be completed by XXX.

• Hot Check OUT Status ( Hot Check OUT Status (off site test version))

100% ready ; 0% checked ; 0% not ready

Live Camera Feeds from the Four Counting Houses

1. These feeds SHOULD be open and visible at all times from one of the monitors in each of the counting houses.
2. Management cautions AGAINST opening them from other locations or offsite, out of concern for available bandwidth.

Running Shifts Remote

• Remote shift concepts